We organize the package by room type, public area and item reference. Room counts set the quantities for repeated guestroom pieces; lobby and dining items are listed by their locations. Each reference connects the designer’s specification with the product being quoted.
| Schedule section | Information used for procurement |
|---|---|
| Guestroom Types | Bedside units, headboards, desks, seating and selected fixtures linked to the room layout and the quantity of each room type. |
| Public Areas | Lobby, dining and shared-area items identified by location, with one-off pieces separated from repeated guestroom quantities. |
| Item & Finish References | The design item number, dimensions, material or finish direction and selected product information used to describe each proposed item. |
| Supply Items | Items included for supply or coordination, alongside interfaces and work assigned to the hotel team, designer or other trades. |
We coordinate headboards, nightstands, desks, seating and selected lighting or furnishings against each room plan. Bed sizes, desk clearances and fixture locations identify details to resolve before selection and pricing. The supply list shows the pieces included for each room type and the quantity of rooms using them.
Furniture CategoriesWe organize reception seating, dining tables and lounge furniture by their location and use. Sizes, finishes, construction and any custom details are reviewed by item. Adjacent lighting can be included in the package; floor finishes, building systems and contractor work retain their own stated responsibilities.
Sourcing & ProcurementWe connect each item’s specification with its finish reference, sample decision and quoted selection. When an alternative is proposed, the comparison identifies what changes in the product or supply terms before the price is accepted.
The selection identifies the wood finish, fabric, metal or other exposed surface for the relevant item. A sample decision applies to that item and surface, so a chair fabric is carried into the chair specification without changing unrelated seating.
We define the pieces, finishes, review location and installation responsibility for any sample or mock-up package before it is ordered. Feedback on proportions, finished details or materials is connected to the affected bulk items before they proceed.
The comparison identifies differences in dimensions, materials, construction, hardware and included work. It uses the same quantities and extent of supply, so the price difference can be traced to a product or supply change.
We use the room information and product brief to define the package and identify missing decisions. Site access and receiving conditions also affect packaging and delivery planning, even when the item selections are already settled.
| Project input | Information required | What it affects |
|---|---|---|
| Room Types & Quantities | Room plans, bed arrangements, room counts and the public-area list. | Repeated quantities, location references and the split between standard room-type items and individual public-area pieces. |
| Designer’s Item Specifications | FF&E schedule, dimensions, material references and relevant furniture or fixture drawings. | Product matching, custom details, sample needs and differences that must be reviewed before substitution. |
| Budget & Project Milestones | Target package budget, required review dates and the intended opening or renovation sequence. | The selection approach, approval priorities and whether combined or phased dispatch is appropriate. |
| Site Receiving & Local Trades | Destination, unloading access, storage space and responsibilities for moving, assembling and installing products. | Batch organization, package identification and the boundary between delivered goods and completed hotel installation. |
We connect item selections with the decisions needed for production and dispatch. Unresolved finishes, custom details and sample comments identify which items still need approval. The agreed room and batch plan sets the priorities for those decisions.
We review the selections and quote against the room-type and public-area lists. Custom details, sample work and proposed alternatives are identified by item, with the decisions needed before the bulk package proceeds.
We coordinate production around the agreed products and required approvals. The agreed inspection work and unresolved product issues are reviewed before the affected batch is released, with the relevant room or area references retained.
The agreed packing-list and labeling arrangement uses room, area and item references. For phased dispatch, the batch plan identifies the products being shipped and the receiving party. Port arrival, hotel delivery, unloading and internal movement are assigned as separate handoffs.
Hotel-side unloading, movement through the building, unpacking and installation are separate responsibilities from product supply. Our proposal identifies any included guidance or on-site work and the tasks retained by local contractors.
The itemized quote prices the selected products and quantities, with custom work, samples, packaging and delivery listed as included or separate work. A finish change, substitute or revised room count is reviewed against that same basis.
The group’s contract-furniture and interior procurement services connect design references, samples, product quotations and delivery handoffs. Hotel packages are developed around the room types, public areas and items included in the proposal.
NOVARMIA Project ProcessGuestroom and public-area furniture, selected lighting and related furnishings can be included. The itemized proposal lists the products and work covered. OS&E supplies, building systems, specialist equipment and on-site installation require separate agreement.
Yes. Room plans, item schedules, material references and product specifications provide the basis for the procurement plan. We connect proposed selections to those references and identify items needing further detail. A substitute is presented with its differences for review; it does not silently replace the specified product or finish.
We review requests for sample pieces or a mock-up-room package before confirming the work and cost. Our proposal identifies the pieces, review location, freight and installation responsibility. Comments affecting the bulk order are resolved against the relevant item and finish.
We review the affected items and the stage of the order. A revised selection may change the sample, product details, quantity, price or production arrangement. Work already completed or materials already ordered can limit the options. The effect on the supply plan and delivery schedule is reviewed before a change is agreed.
Yes, phased dispatch can be planned around rooms, floors or public areas, subject to product readiness and the shipping arrangement. Each batch identifies the included items and packages, the receiving contact and any storage needs. Arrival at the port is scheduled apart from delivery and receipt at the hotel.
Installation guidance or site work is included only when listed in the proposal. Unloading, internal movement, assembly, mounting and electrical connections each need an assigned party. Location, site access, labor and any travel costs determine whether on-site support can be offered.